Finance Coordinator

Part-Time | Hybrid
$35-$40 / Hour (based on experience)

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Job Description

overview

We are seeking a highly organized, detail-oriented, part-time Finance Coordinator to help manage our financial systems, support day-to-day operations, and ensure our back office runs efficiently. This role offers meaningful responsibility and is ideal for an individual who values structure, accuracy, and consistency.

The Finance Coordinator is responsible for maintaining accurate financial records, managing invoicing and payables, supporting payroll and HR processes, and ensuring overall organization of financial and administrative systems.

Key Responsibilities

1. Job Costing & Financial Accuracy

  • Maintain accurate job costing in QuickBooks Online.
  • Support tracking of project profitability.

2. Accounts Receivable

  • Manage invoicing (down payments, progress, and final invoices).
  • Track and follow up on outstanding payments.
  • Process AIA billing and associated documentation.
  • Manage WIP invoicing.

3. Accounts Payable (with bookkeeping support)

  • Pay and manage vendor accounts.
  • Track and code Ramp card receipts.
  • Ensure expenses are properly categorized.
  • Issue payments to subcontractors.

4. Subcontractor Support

  • Enter purchase orders into QuickBooks Online.
  • Assist with issuing subcontractor purchase orders.

5. Payroll & HR Support

  • Run payroll and manage payroll taxes (QBO).

6. Insurance & Administrative

  • Assist with health insurance tracking and audits.
  • Support workers’ compensation and insurance audits.
  • Help coordinate annual insurance reviews.

Qualifications

  • Strong attention to detail and organization.
  • Experience with accounting or bookkeeping systems (QuickBooks Online preferred).
  • Ability to manage multiple responsibilities independently.
  • Clear communication and follow-through.
  • Experience in construction or trades is a plus, but not required.

Pay

$30-$45 / Hour (Based on experience)

Benefits

  • Profit sharing program
  • 50% of PTO and Holiday – 3 paid holidays and 40hrs accrued PTO
  • Company laptop
  • Company phone

details

  • Part-Time (20-30 hours/week)
  • Hybrid (in office & remote)
  • Year-round, consistent work
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